Games, Prizes, and Refreshments: Making the Right Choices

Selecting the right mix of games, prizes, and refreshments can make all the difference in creating a memorable and profitable Casino Night Fundraiser. 

The choices you make don’t just set the atmosphere, they can also impact both guest satisfaction and your overall fundraising success.

🎲 Games

Stick with classic casino games that people know and love.

Blackjack, Roulette, Craps, Texas Hold ‘Em, and Poker"

These are crowd pleasers for a reason and usually have a wide appeal, even for inexperienced guests. 

You can rent equipment from specialty party supply companies; some organizers also borrow or purchase tables and accessories. 

If your guest list includes poker enthusiasts or beginner gamblers, consider offering a quick “how to play” cheat sheet at each table or a short tutorial session at the start.

 The key is to make everyone feel comfortable jumping in, no matter their skill level.

Classic Casino Favorites: Blackjack, Poker, Roulette, and Craps are well-known, easy to learn, and draw the most participation.

Mix of Difficulty Levels: Include beginner-friendly games (Roulette, Blackjack) alongside more skill-based games (Poker, Craps) so everyone can join in.

Space & Volunteers: Choose games based on how many tables/dealers you can staff and the size of your venue.

Play Money/Chips: Guests usually buy chips with donations, so ensure all games use the same currency to simplify.

Refreshments

Food and drink don’t need to steal the show, but they should keep everyone happy. Whether you choose to offer an upscale catered spread, a generous buffet, or classic finger foods, match your menu to the vibe of your event. Light snacks—think shrimp cocktail, sliders, bruschetta, or mini desserts—are popular at casino nights since they’re easy to eat while mingling and playing. Drinks can run the spectrum from a basic beer-and-wine bar to an elaborate signature cocktail list, depending on your budget and the tone you’re after. Remember, your guests will remember if the food or drinks fall short, but they won’t expect a five-star meal.

Prizes

Prizes are a smart way to keep the excitement going and reward your big “winners,” but make sure you’re following any local gaming laws regarding what you can give away. Gift certificates to local restaurants, vouchers for spa treatments, sporting event tickets, or baskets of donated products all work well and encourage community involvement. Branded tote bags, mugs, or T-shirts also make inexpensive but memorable mementos. Just be sure the value of the prizes feels appropriate for the level of play and ticket price.

By curating your games, refreshments, and prizes carefully, you’ll craft an atmosphere that keeps guests entertained, engaged, and—most importantly—eager to support your cause.

Table of Contents

Goal

Revenues

Expenses

Determining Ticket Price

Thing to know/do before event.

1.- Goal 

Generally when asked the question, "How much money would you like to raise at this event?" most hosts realize that they haven't given it enough thought. Having a realistic goal of how much money you would like to raise is the key starting point. It should determine the price of your entrance fee and the limit of your expenses. Decide how much money you would like to make from this event.

2. Revenues

Revenue for a fund-raiser will typically take the form of one, some, or all of the following:

Ticket sales

Table sponsorship

Drink sales

Food

Auctions

Additional script purchases

Ticket Sales:

Delegate the task of ticket sales to more than one person. It is far easier for 20 people to each sell 10 tickets than it is for 1 person to sell 200 tickets. Hold each of these 20 people responsible for the sale of their allotment of tickets. 

Bottom Line: This is usually your primary source of revenue and the financial success of your event depends on meeting your goal of tickets sold.

Table Sponsorship:

Find at least one table sponsor for each casino table being used and the sponsored amount should generally at least cover the table cost. Encourage your sponsors to provide "gag" gifts that promote their business to be distributed at "their" table. For example - a blackjack table sponsored by a dentist could give away a free toothbrush (with the sponsor's name imprinted) for each blackjack that is dealt. Or, the dealer could be dressed in the sponsor uniform. Make your sponsors feel as though they are getting value for their donation and not only are they more likely to attend the event, getting a similar sponsorship the next year will be much easier.

Bottom Line: Table sponsorship should cover at least the entire rental cost of the casino equipment and staff.

Drink Sales:

This will vary depending on the "upscaleness" of your event. Ticket prices and what people are getting for their money will generally determine whether guest's drinks are included in the ticket price or if they need to pay for them. Typically, the more expensive the entrance fees the less likely you are to charge additional for drinks. On "drink inclusive" events a limited bar (beer, wine, soda) is suggested to curb costs. On other events entrance fee usually includes two "drinks tickets" which are typically redeemed at a rate of one ticket for a soft drink and two tickets for wine or beer. Additional drinks require the purchase of more drink tickets.

Bottom Line: Drinks can vary between being a good source of revenue to being a very large expense. Manage your bar wisely.

Food:

This follows a similar format to your drinks.

Bottom Line: Don't leave people feeling "short changed" because of poor quality or insufficient food. However, don't spend all your money on providing a spectacular meal because that is not the focus of this type of evening.

Silent Auction:

These are often incorporated into a casino evening and I offer the following advantage/disadvantage thoughts on the inclusion of a silent auction:

Advantages: Opportunity to raise more money

Disadvantages: Requires additional sponsors to donate auction items . Interrupts flow of casino evening and takes people away from tables

Much more organization and coordinating involved. Guest often feel "hit-up" two or three times in one evening

Bottom Line: Silent auctions are often the backbone of revenues generated at fundraising parties. However, they do require a lot of time and effort to coordinate successfully. Delegate at least one person whose sole responsibility is to manage the silent auction of the event.

Live Auction:

Live auctions can generate a tremendous amount of revenue for the event, if done correctly. There are several key ingredients to a successful live auction. Maintain a captive audience - shut down all other activity during this time Shorter is better - your live auction should run no more than 30-40 minutes

Less is more - have only a few; generally less than 10 - high ticket items for auction. Use a dynamic auctioneer.

Bottom Line: Keep the live auction short and it can be very, very sweet.

Additional Script:

As part of their entrance fee guests are usually given an initial "stake" of script or funny money. If they lose this initial stake they should have the option of acquiring more money for a token "donation." This is an additional source of revenue though generally not to the extent that hosts expect it to be. Primarily because guests, for the most part, gamble conservatively. You want to give your guests a sense of having received value for their entrance ticket so be sure to include enough script money in their package. We suggest a $100 script. Anything less and guest might feel a little "short changed", anything more and you will reduce your chances of having additional script purchases. Make the additional "donation" an amount that is a round number and covered by a single bill ($5, $10, $20,$50 etc.).

Bottom Line: Keep the "donation" to an amount that encourages people to get more script rather than setting it too high and not having anyone buy in again.

3. Expenses:

Again, the fundamental rule regarding expenses is to keep them to a minimum without compromising your event.

Typical expenses incurred hosting a casino event:

Facility costs

Decorations and props

Casino equipment rental and dealers

Beverage costs

Food costs

Insurance

Security

Clean Up

Facility Costs: Invariably, free is the key word here. Attempt to secure a facility at no cost to your event. There are generally several organizations that are open to making their facility available at little or no charge.

Decorations and Props: Often balloons and streamers or ribbon will suffice when decorating the event facility. Always weigh up the cost of any props you are considering using. People are typically not at your event for the decorations. Solicit donations if possible however, prioritize a table sponsorship donation ahead of a prop donation almost every time.

Casino Equipment Rental: Try to provide as accurate a head count as possible so the appropriate amount of equipment is supplied. Too much equipment on hand results in a bigger expense and having too few tables to accommodate your guests is one of the surest ways to spoil your event. Casino Packages

Dealers: We can staff the tables with our professional, fun, courteous dealers. However, you may consider asking for volunteers to staff some of the easier gaming tables, such as blackjack, in order to reduce your expenses. 

Beverage Costs: Arrange with your beverage supplier to be able to return all unopened bottles. This way you only have to pay for the beverages you have sold.

Insurance: Some facilities might require a one-night insurance coverage policy for your event, especially if you are not being charged for the venue.

Security: The same applies to security and parking. This will vary with different locations and organizations. Be aware of this possible cost when selecting a location.

Clean Up: Designate a team of volunteers to take care of the facility cleaning.

4. Determining Ticket Price . Ask the following questions:

How much money do you want to make? = NET PROFIT

How many tickets can you sell for this event? = TICKETS

What is the total of all expenses? = EXPENSES

What is the total of my net profit plus all my expenses? = GROSS

NET PROFIT + EXPENSES = GROSS

GROSS / TICKETS = TICKET PRICE

Example:

We wish to raise $3500 from our event

Our intention is to sell 200 tickets

Our total expenses are $1500

$3500 + $1500 = $5000 (Gross)

$5000 / 200 tickets = $ 25 per ticket

What then needs to be determined is if this price is appropriate for what you intend to provide your guests and will your market support the sale of your proposed quantity of tickets at this price. Remember that you might even be under charging your guests!

By selling the proposed number of tickets and following the guidelines above you will always realize at-least your intended net profit and in most cases a higher amount. However, if you don't sell your intended number of tickets or if your expenses are higher than budgeted; your net profit is adversely effected in both cases.

5. Things to know before the event:

Set up early at the facility

Have change available at the "cash desk"

Arrange to have a credit card machine set up

Consider having "runners" to solicit additional script purchases from players

Have additional script and drink tickets at cash desk

Have a public address system on hand to announce prizes, raffles etc.

Have sponsors signs in place on all tables

Have bow-ties, uniforms etc. available for volunteer dealers

Have dealers assigned to a specific table ahead of time

Post signs or flyers prominently indicating chip denominations

Post information about buying more script or make frequent announcements

Clearly indicate location of cash desk

Have change or drink tickets available at bar or bars

Designate all tasks ahead of time - specifically breakdown and clean up 

Keep thorough notes for your next event - the second time is always easier

Popular Casino Games for Fundraising Events

When planning your casino night fundraiser, consider which games will engage your guests and encourage participation. Some tried-and-true favorites you might want to include are:

Blackjack: Easy to learn and always a crowd-pleaser, blackjack tables tend to attract steady interest throughout the night.

Texas Hold ’Em and Poker: Poker games like Texas Hold ’Em add an extra layer of excitement, especially for competitive guests interested in testing their skills.

Craps: Although it may seem intimidating at first, craps tables often become one of the most energetic spots in the room once guests warm up.

Roulette: With its simple mechanics and fast rounds, roulette is approachable for newcomers and always draws a curious crowd.

You can opt to rent, borrow, or purchase basic equipment for these games depending on your budget and audience size. Choosing a good mix of easy-to-learn and classic casino offerings helps ensure everyone finds a game they enjoy.

Prizes

Selecting prizes for your casino night can be a great way to inject excitement and keep the evening competitive, provided you stay within local legal guidelines. Cash prizes are generally a no-go in most states, but you have plenty of creative and fun alternatives.

Focus on non-cash, modest-value items to stay compliant and keep the emphasis on fun. Some tried and true options include:

Gift cards to popular restaurants or local retailers (think Starbucks, Target, Amazon).

Small electronics or gadgets—Bluetooth speakers, headphones, or smart home assistants.

Tickets to sporting events or local theater performances.

Branded event memorabilia or themed gift baskets.

Bottles of wine or gourmet chocolate sets (budget permitting).

The key is to offer items that have wide appeal, but not so lavish that they overshadow the fundraising intent or raise red flags with regulators. If you're unsure what your region allows, consult your state gaming commission or a local attorney to ensure your prize list stays on the right side of the law.

Bottom Line: Stick to creative, non-cash prizes that get people excited without veering into legal gray zones.

Vendors and Sponsors to Consider

An often-overlooked facet of a successful casino night is the team behind the scenes. While you can certainly bootstrap some elements yourself, bringing in the right vendors and sponsors not only streamlines the process but can give your event that polished, professional edge.

Here are a few types of vendors and sponsors you’ll want to think about:

Catering and Beverages

Unless you’re keen on a spread of chips and bottled water from the corner shop, consider enlisting a local caterer or popular food delivery service. Think about reaching out to recognizable names in your community—Panera Bread, Olive Garden, or even your favorite food trucks for donations or special event packages.

Décor and Equipment Rentals

Transforming your space into a true casino experience often requires more than just green felt tabletops. Rental companies can provide the works—tables, chairs, lighting, and themed décor. If you’re aiming for the Monte Carlo look, seek out companies that specialize in event design and party rentals.

Casino Party 4 U: In addition to gaming tables, they can help elevate your space with themed décor and setup, creating a polished, immersive casino atmosphere.

Casino Gaming Providers

For authenticity and ease, look for licensed casino party companies. These specialists supply the gaming tables, professional dealers, and sometimes even pit bosses, so your guests can focus on fun rather than fumbling with rulebooks.

Casino Party 4 U :A full-service provider offering professional casino tables, dealers, and even photo booth experiences to take your event to the next level.

Audio/Visual Support

Good lighting, sound, and maybe even a playlist that transports your guests straight to the Las Vegas strip. AV companies or even a local DJ can fill the gaps here.

When it comes to sponsors, think outside the casino box. Reach out to businesses eager for exposure—car dealerships, dental practices (see prior toothbrush gag), law firms, breweries, or local boutiques. Offer them everything from branding opportunities at individual tables to logo placement on event materials and social media shout-outs. Sponsors can help absorb costs or donate prizes, food, or services, lowering your expenses and boosting your bottom line.

By curating a strong vendor and sponsor roster, you create value not only for your fundraising totals but for everyone in the room.

Promoting Your Casino Night Fundraiser

Successfully promoting your casino night fundraiser can be the difference between a packed house and a handful of guests milling around the roulette table. Give yourself plenty of lead time several weeks, at minimum to build buzz and get your invitees committed.

Effective promotion begins with a multi-pronged approach. Consider the following strategies to maximize your reach:

Social Media: Create an event page on Facebook, share teaser photos of your setup on Instagram, or use Twitter to post countdowns and updates. Tag your supporters and encourage sharing—word travels fast when a little friendly competition is involved.

Email Campaigns and Newsletters: Tap into your organization’s mailing list to send out well-crafted invitations and reminders. A well-timed series of emails can nudge fence-sitters to buy their tickets.

Local Media Outlets: Draft a press release and send it to local newspapers, community calendars, and radio stations (NPR affiliates are great for local events). Many outlets will be happy to showcase a good cause.

Flyers and Posters: Don’t underestimate traditional methods. Place posters and flyers at popular local hangouts: coffee shops, gyms, libraries, and community centers. Make sure the design is bold and the details date, time, entry fee, and charity are impossible to miss.

Word of Mouth: Rally your volunteers and committee members to invite friends, family, and colleagues. Personal invitations, whether via phone call or text message, can be the most persuasive.

No matter which tactics you use, always highlight the essential details: what you’re raising funds for, ticket price, event date and time, venue, and contact information for RSVPs or questions. The more inviting and informative your message, the larger your crowd will be on casino night.

What to Include in Your Casino Night Promotions

When it comes time to spread the word about your casino night, what you say is just as important as how you say it. Be sure every flyer, email, or social post includes the essentials so guests know exactly what they're signing up for.

Include the following information in all your promotional materials:

Event Date and Start Time: Don’t leave anyone guessing about when the festivities begin.

Location: Name of the venue, complete address, and any helpful parking details.

Admission Price: Spell out the ticket cost clearly—and note if the price includes chips, drinks, or food.

Purpose: Briefly describe the charitable organization or cause benefitting from the fundraiser.

Contact Details: List a phone number and email address for questions or ticket purchases.

Special Attractions: Highlight raffles, auctions, celebrity dealers, or unique games to spark interest.

By covering these basics in your marketing, you make it easy for potential guests to save the date and show up ready to play and ultimately, to help you reach your fundraising goal.

A professional Casino Party Companies

 can be a game changer for your fundraising event. Much like letting pros handle the trickier tables at Bellagio, you’re tapping into experience that pays dividends.

Why consider the pros?

Streamlined Experience: From delivery and setup to handling logistics, professional casino companies ensure your event runs like a well-oiled roulette wheel. This leaves you free to focus on your guests and fundraising goals, without juggling the mechanics of each individual table. For a hassle-free experience, companies like

 Casino Party 4 U

 specialize in making everything run seamlessly.

Expert Dealers: Hiring experienced, personable dealers guarantees authentic gameplay and keeps the tables running smoothly. They know the rules, keep guests engaged, and typically add a touch of Vegas flair—something that’s hard to replicate with volunteers, even with the best intentions.

Seamless Decor and Equipment: If your vision extends beyond DIY balloons and streamers, vendors can provide everything from themed décor and tables to quality gaming equipment. This not only enhances the look and feel of your venue but often comes bundled in stress-free packages. For example, Casino Party 4 U

 offers complete casino-themed setups designed to impress.

Time and Labor Savings: When you bring in outside experts, you dramatically cut down on the behind-the-scenes hustle that hosting a casino night can require. Professionals handle the heavy lifting—literally—with delivery, setup, and takedown, so you and your committee can focus on fundraising and fun.

Bottom Line: Professional vendors and casino event companies take the technical and logistical details off your hands, allowing your fundraising team to concentrate on maximizing donations and making sure everyone has an outstanding time. Learn more about how a trusted partner like Casino Party 4 U

 can elevate your event.